Digital Course Reserves: Faculty Information

Using electronic reserve or a course management system is a convenient way to distribute course materials to students.

What are the options?

E-Reserves is Kenyon's electronic reserve system. It allows for the sharing of files between the instructor and students in a given course. Many file types are supported, including images, word processing files, and audio files. It can also be linked to your course LibGuides.  Most often, E-Reserves is used to provide pdfs of required readings, or persistent links to journal articles.

Moodle is Kenyon's course management system. For a full description, please see the LBIS Moodle page. For the purpose of disseminating digital course materials, Moodle is much more robust than the electronic reserve system, in terms of the variety of features and level of control it provides the professor to modify page layout, add different elements, etc.

Both of these options are easily accessible by students, and provide a way to share assigned course materials, such as a small portion of a book or a journal article.  The Access Services team in LBIS can help with things like scanning readings, posting files to E-Reserves or Moodle, and obtaining copyright permission as needed.

How do I make sure I'm in compliance with copyright guidelines?

  • Use the "Fair Use Evaluator Tool" or the "Fair Use Check List" to walk through the process of determining if your item falls within fair use and review the Copyright Guidelines.
  • If it does not fall within fair use permission will need to be obtained from the rightsholder and likely a copyright fee will need to be paid.    
  • Fill out this on-line form and Access Services will assist with the compliance process and obtaining permissions.

What are my options if the items fall outside of "Fair Use"?

  • Rightsholders will be contacted and reasonable permission fees will be paid by LBIS if you process your reserves through Access Services.  If you post items on your own you are responsible for copyright compliance and obtaining permission as necessary.  Please note: if a permission fee is deemed excessive it may be denied.  Securing permission may take anywhere from a few days to six weeks, so please plan ahead.   The Copyright Clearance Center can be useful site to secure permissions and pay fees.
  • Find a similar item licensed through the Creative Commons
  • Links to on-line journals or certain ebooks should be used to avoid copyright restrictions.  License agreements for each journal should be reviewed to see if links to digital  reserves systems are permissible.
  • One or more copies of a Kenyon, Consort or personal copy can be placed on Regular Course Reserves.

How are items posted to Moodle or E-Reserves?

You can fill out this on-line form to request Access Services in LBIS to:

  • scan and post items
  • only post items
  • review for copyright compliance
  • obtain permissions from the rightsholder
  • only Access Services staff can post to the E-Reserves system
  • faculty members can post to Moodle, faculty should only post items that are within copyright guidelines.

Posting items that are not fair use will be evaluated on a case by case basis, considering the cost per student, per item, per course to use in regards to permission fees. 

For More Information Contact:

Joan Nielson, / Manager of Access Services - Days

Jennifer Beck, / Library Services Supervisor -Evenings