Information for College Departments Sponsoring a Speaker

LBIS receives many requests from College departments to give technical assistance to speakers who will be using Kenyon's multimedia equipment during their presentation. LBIS should be your first point of contact for this kind of assistance, and any requests should be made at least one week in advance of the presentation. The information below is provided to help you get the assistance needed so that the speaker has a smooth, successful presentation.

 

  • Before contacting LBIS, here are some preliminary things to do:
  • Give the speaker the document titled Information for Speakers Giving a Presentation at Kenyon that describes what information is needed from them for a successful presentation.
  • Ask the speaker for the following information that will be needed by LBIS when you call to request technical assistance.
    • Name, phone number and email address of speaker (if LBIS needs to contact).
    • Date, time and location of the presentation.
    • The kinds of multimedia or computing equipment needed for the presentation.
    • Whether the speaker wants an LBIS Event Support technician at the presentation.
    • The software (including version #) being used in the presentation (examples: Windows PowerPoint 2017, Mac Word 2018).
    • Whether a Kenyon network or Internet connection is needed.
    • If a laptop is used in the presentation, whether it requires audio capability.
    • Whether the speaker plans to use a personally-owned laptop for the presentation. If so, whether it's a Windows or Mac, and the model and operating system of the laptop (examples: Dell Latitude; Windows 10 or MacBook Pro; Apple macOS 10.15)
  • Reserve the room and the multimedia equipment needed for the presentation:
    • Find out whether the reserved room contains the multimedia or computing equipment the speaker needs for the presentation. Go to Instructions for Classroom/Auditorium Audio Visual Equipment at https://lbis.kenyon.edu/classroom to find information about the multimedia equipment that is installed in that classroom. AV-equipped classrooms are listed there by building name and room number.
    • If the room does not contain some of the multimedia equipment needed, you may be able to reserve it through the Circulation Desk at x5187. A list of equipment that can be borrowed is in AV Equipment Available for Loan from Circulation at: https://lbis.kenyon.edu/library-research/circulation/AVEquip.
    • Reserve the room by contacting the appropriate person listed on the ReserveIt web page at http://reserveit.kenyon.edu

Then fill out the Technical Assistance Request form at the Event Support webpage.

  • If the speaker is planning to use a personally-owned laptop, LBIS will try to make it work with our projection system, but we cannot guarantee it. Each brand of computer has its own method for synchronizing the computer display with a projector's display. Our experience is primarily with HP Windows 10 laptops and macOS computers.
  • However, there is a backup plan! We strongly recommend that speakers bring with them a copy of their presentation on a flash drive so that it can be used in a Kenyon-owned computer if their personal laptop doesn't work with Kenyon's audio-visual equipment. We have Microsoft Office 2017 software installed on our Windows computers, and our Macs have Office 2018 for Mac.