Course Reserves and E-Res: Information for Faculty

Guidelines and Procedures for Print and Electronic Reserves

Readings for a class can be placed on course reserves in either print or electronic format. Print reserves are kept at the Circulation Desk on the second level of the Library. Students may use the materials one item at a time. Electronic reserves are online and are password-protected. Only students who are enrolled in the course may access these reserves. Reserves courses with items are listed in the CONSORT catalog.

Loan Periods

  • Print reserve materials circulate for a 2-hour time limit. Materials checked out within 2 hours of closing may be kept overnight but will be due one half hour after the Library opens the next day at 8:30 am. Fines for print reserve materials are 25 cents an hour. There is no maximum fine.
  • ERES courses are password protected and can be only accessible to those enrolled in the course.

Copyright Compliance

Kenyon College copyright compliance guidelines for Reserve services are based on Title 17, U.S. Code, sec. 107. All photocopied (and scanned) materials must meet the tests of brevity, spontaneity, and cumulative effect.

The following links give more in-depth explanation of Title 17, Sec.107, Fair Use and Asking Permission:

Course reserves are also viewed as an extension of the classroom. Reserve policies are based on the American Library Association's Model for Classroom Copying Guidelines. * Therefore, the following restrictions on course reading material apply:

Single Copying:

  • A single chapter from a book.
  • One article per issue from a periodical, journal or newspaper.
  • One short story, short essay or short poem, whether or not from a collective work.
  • One chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or newspaper.

Multiple Copying:

Multiple copies (not to exceed more than one copy per pupil in the course) may be made by or for the teacher giving the course for classroom use or discussion; provided that:

  • The copying meets the tests of brevity and spontaneity.
  • Meets the cumulative effect test.
  • Each copy includes a notice of copyright.

Definitions

Brevity:

  • Poetry: A complete poem if less than 250 words and if printed on not more than two pages or from a longer poem, an excerpt of not more than 250 words.
  • Prose: Either a complete article, story or essay of less than 2,500 words, or an excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever is less but in any event a minimum of 500 words.
  • Illustration: one chart, graph diagram, drawing, cartoon or picture per book or per periodical issue.
Spontaneity:
  • The copying is at the instance and inspiration of the individual teacher
  • The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness is so close in time that it would be unreasonable to expect a timely reply to a request for permission.
Cumulative Effect:
  • Copying shall not be used to create or to replace anthologies, compilations or collective works
  • No copying of or form works intended to be "consumable" in the course of study or of teaching. These include workbooks, exercises, standardized tests and test booklets
  • Copying does not substitute for purchase of books, publishers' reprints or periodicals
  • Can not be directed by a higher authority
  • No charges will be made to the student beyond the cost of photocopying
General Limitations:
  • The library will not place materials on reserve if the nature, scope, or extent of the copied material is beyond the limits of fair use.
  • Copying shall not be used to create or to replace or substitute for anthologies, compilations or collective works.
  • There shall be no copying of or from works intended to be "consumable" in the course of study or of teaching. These include workbooks, exercises, standardized tests and test booklets and answer sheets and like consumable material.
  • Substitute for the purchase of books, publishers' reprints or periodicals; can not be directed by higher authority.
  • No charge shall be made to the student beyond the actual cost of the photocopying.
  • No course packs.
*AD Hoc Committee on Copyright Law Revision by Sheldon Elliott Steinbach, Alexander C. Hoffman, Chairman Copyright Committee, Associaton of American Publishers, Inc.

Items that need permission...

If an item falls outside the scope of Fair Use or the copying guidelines request for permission must be made. For example, any item used for more than one semester by the same professor for the same course at Kenyon must have permission from the rightsholder. Generally, copyright fees will be charged when permissioned. Permission requests are for a semester at a time unless otherwise agreed upon by the rightsholder. Requests for permissions are handled by the circulation department. Please contact Meghan Frazer (Frazerm@kenyon.edu) or phone ext. 5683.

Kenyon Student Papers for Course Reserves and ERes

Kenyon student papers may be placed on course reserves or ERes. The student's name and any personal information must be removed from the paper.

Types of Items for Reserves

The following types of items may be placed on print reserves.

  • Personal copies of books.
  • Consort copies of books (for a semester at a time).
  • Journals.
  • Photocopies that fall within copyright compliance.
  • Kenyon library books.
  • No Course Packs.
  • Non-copyrighted material such as class syllabus, assignment listing, etc.

The following types of items may be placed on E-Res:

  • Portions of books, periodicals, newspapers and information from the internet that are in compliance with copyright.
  • On-line Kenyon College resources licensed to permit linking to ERES, such as JSTOR, EJC, etc.
  • Non-copyrighted material such as class syllabus, assignment listing, etc.
  • No Course Packs.

Procedures for requesting information to be placed on Print Reserves or E-res

Course reserves are located at the circulation desk, 2nd floor Olin/Chalmers library. Request forms can be picked up at the circulation desk or completed on-line:

* Course Reserve Request: PHOTOCOPIED ARTICLES and/or BOOK CHAPTERS
* Course Reserve Request: BOOKS: Entire Books

The materials may be sent through campus mail or dropped off at the circulation desk. A user account must be set up for faculty to use ERES. Contact Meghan Frazer (Frazerm@kenyon.edu) to set up an account and create a course page. ERES courses are password protected.

Request forms must be completed in their entirety to be processed. Allow up to 2 weeks to process the requests. Providing a copy of the course syllabus will assist in prioritizing items to be posted.

Faculty is responsible for providing photocopies to be placed on print reserves or ERES. The photocopies for ERES should be clean (no highlighting) and one-sided. Images will be scanned separately from text if indicated. Photocopies will be returned after they have been scanned into ERES. Include the title and copyright page of the source with the item.

For repeat use of items being reserved, see items that need permission.

Additional copyright resources:

Bruwelheide, Janis H., The copyright primer for librarian and educators. Chicago, American Library Association; Washington, DC: National Education Association, 1995

Crews, Kenneth D. Copyright essentials for librarians and educators. Chicago, IL American Library Association, 2000

Gasaway, Laura N. Copyright Law in the Digital Age. University of North Carolina Law Library, 2000

More Information

Meghan Frazer
Digital Resource Specialist
Olin Library
(740) 427-5683