Each folder and file on the network is assigned certain access permissions, which grant designated users the ability to read, create, edit, and delete. The permissions can also enable the user to see the list of folder contents. If a particular file is a program, they can allow the user to run or "execute" the program. Some of names of access permissions include: Full Control, Read, Write (create files), Modify (edit files), Read & Execute (run programs), Delete,and List Folder Contents.To view the access permissions granted for a particular folder or file, the My Computer or Windows Explorer file management utilities on Windows computers can be used as follows:

Viewing access permissions:

1.) Using a Windows computer, double-click the My Computer icon on your desktop.

2.) Browse to locate the folder or file for which you want to check the users who have access permissions.

3.) Right-click on that folder or filename.

4.) In the drop-down list, click the Properties option, then click the Security tab in the Properties window.

5.) The Properties window will now display those users (or groups of users) who have access to this folder. To find out what type of access is allotted to each user or group, highlight the user or group you want to view, and the permissions will display in the bottom of the box.

Granting access permissions:

If you have Full Control of a folder, as is the case with the P:\Class\dept\coursename\ folders, you can grant limited access to other users and set the permissions for them as you desire. Note: The P:\Data\dept\coursename folders give "read-only" access to students, and faculty are not able to change the permissions on those folders.

If you are faculty and want to give the students in your courses permission to read, write, and edit and delete files in your P:\Class... course folders, you can do so by following the instructions below.

Adding names to the list of users who can access the folder

1.) Using a Windows computer, double-click the My Computer icon on your desktop.

2.) Browse to locate the folder or file for which you want to set access permissions.

3.) In the drop-down list, right-click on that folder or filename.

4.) Click the Properties option, then click the Security tab in the Properties window.

5.) The Properties window will now display those users (or groups of users) who have access to this folder.

6.) Click the Add button.

7.) In the next Select Users or Groups window, type in the large white box the username for the person you wish to give access to this folder.

8.) Then click the Check Names button on the right. The word kenyon\ will be added to the front of the username. Note: The word "kenyon\" must precede any username entered in this box in order to be understood by the system, and this is an easy way of adding it without having to type it in.

9.) Click the OK button at the bottom of the Select Users or Groups window. This user should now show up in the list in the top half of this window.

Adding multiple users

1.) If you want to grant access to more than one user, type each username in the large white box, separating each username from another with a semi-colon (;).

2.) When finished typing in the usernames, click the Check Names button. This will automatically add the required kenyon\ in front of each username.

Setting access permissions for each user

When finished adding all users, you are ready to set the access permissions for them. Note: This must be done one user at a time.

1.) Re-enter the Properties-Security tab window (in the top half of the window). All the names you have just added should be listed there.

2.) Highlight one of the names you just added. The default permissions for that user will be checkmarked in the bottom half of the screen.

3.) Checkmark (in small box to the left of each permission) the permissions that you want to grant and uncheck any that you don't. For example, to allow a student to be able to read, write and edit files in that folder, checkmark Modify, Read & execute, List folder contents, Read, and Write. Note: Do not give the user Full Control and do not checkmark Special Permissions.

4.) Click Apply at the bottom of the screen to execute these permissions for that particular user. An hourglass will appear for a short time as the system processes these changes. When finished, the screen will close.

5.) Re-enter the Properties-Security tab window and repeat these above steps to set permissions for each username you have added to the list of users.

6.) Verify that the permissions were set correctly by re-entering the Properties-Security tab window and checking them.

Possible problem:

If you notice that the permissions checkmarks for the user are grayed out, you must do the following to be able to change their permissions:

1.) Highlight the desired username in the list in top half of window and click the Advanced tab.

2.) Uncheck the box to left of Inherit from parent the permission entries that apply to child object, which appears near bottom of window. Click OK.

3.) Click the Copy button and then OK. This should change the grayed-out checkmarks to black so that you can change the permissions for that user.

Changing access permissions:

If you want to change the access permissions for a user, you can do so by doing the following:

1.) Using a Windows computer, double-click the My Computer icon on your desktop.

2.) Browse to locate the folder or file for which you want to change access permissions.

3.) Right-click on that folder or filename.

4.) Click the Properties option, then click the Security tab on the Properties window.

5.) The Properties window will now display those users who have access to this folder.

6.) Highlight the user whose permissions you wish to change. This must be done one user at a time.

7.) Check (or uncheck) the permissions you want to change.

8.) Click the Apply button at bottom of window. The system will process the change for a short period of time and the window will then close.

9.) Verify that the permissions were set correctly by re-entering the Properties-Security tab window and checking them.

Possible problem:

If you notice that the permissions checkmarks for the user are grayed out, you must do the following to be able to change their permissions:

1.) Highlight the desired username in the list in top half of window and click the Advanced tab.

2.) Uncheck the box to left of Inherit from parent the permission entries that apply to child object, which appears near bottom of window. Click OK.

3.) Click the Copy button and then OK. This should change the grayed-out checkmarks to black so that you can change the permissions for that user.

Removing access permissions:

If you want to remove a user from the list of users who can access the folder, you can do so by doing the following:

1.) Using a Windows computer, double-click the My Computer icon on your desktop. \

2.) Browse to locate the folder or file for which you want to set access permissions.

3.) Right-click on that folder or filename.

4.) Click the Properties option, then click the Security tab on the Properties window.

5.) The Properties window will now display those users who have access to this folder.

6.) Highlight the user(s) you wish to remove. Note: Do not remove Domain Administrator from the list of users.

7.) Click the Remove button.

8.) Be sure to click the OK button to complete the removal. The names will disappear from the list after a short period of time.

9.) Verify that the user was removed by re-entering the Properties-Security tab window and checking.

Possible problem:

If you cannot remove the user from the list of users, you must first do the following to be able to do so:

1.) Highlight the desired username in the list in top half of window and click the Advanced tab.

2.) Uncheck the box to left of Inherit from parent the permission entries that apply to child object, which appears near bottom of window. Click OK.

3.) Click the Copy button and then OK. This should change the grayed-out checkmarks to black so that you can change the permissions for that user.