The Cleanbox procedure works by automatically deleting any message in the Inbox that is older than 120 days. This limit counts from the day that a message arrives in the Inbox, not from the date that may appear in the message itself. The Cleanbox procedure runs daily at 4:00 am.

Cleanbox is used on all student email accounts (both on and off campus), student organization and senior graduate registry accounts. Employees who want help managing their email messages can also request that Cleanbox be applied to their accounts by calling the HelpLine at 5700.

If there are messages in the Inbox that you would like to save, they must be moved from the Inbox to other folders before the 120-day deadline. Any folder other than the Inbox will suffice, as Cleanbox works only with the Inbox. It's a good idea to establish the habit of moving messages you've read to other folders as soon as they are read.

Off-campus students are not exempted from Cleanbox. Students abroad who cannot access their account for more than 120 days can set their account to automatically forward messages to a non-Kenyon account so that they will not be lost. To forward incoming Kenyon email to another email address:

• In your web browser type: webmail.kenyon.edu. Click Set Account Options.
• Select your student mail server and login with your username and password.
• At the bottom of the gray screen that appears, checkmark Don't deliver to this mailbox.
• Enter in the Forward mail to field: your non-Kenyon email address. Click the Apply button.
• Your new incoming Kenyon mail will now be forwarded to your non-Kenyon address. (Mail already in the Inbox is not forwarded).